Copenhagen, December 3, 2018. From manual to fully automated: QVARTZ, a global management consulting firm, is benefiting from automated, user-friendly travel expense management that reduces the burden on Corporate Finance resources while saving paper. KPS, a leading consulting partner for digital transformation, has implemented SAP Concur Expense Management throughout the company. The new solution complied with the country-specific regulations of all QVARTZ sites and is implemented globally.
QVARTZ is a management consulting company with Nordic values and a global reach, located in Amsterdam, Copenhagen, Hamburg, New York, Oslo, Singapore, and Stockholm.
Due to their growth and the global footprint they needed a single, integrated tool providing spend management, and reporting functionality that would be scalable and flexible enough to meet varying regional requirements. Plus, provide a more efficient solution that could enhance the user experience.
After conducting a thorough vendor analysis of 8 solutions, QVARTZ opted for SAP Concur Expense. KPS was responsible for the project management of the company-wide implementation and conversion to the new system.
Relief, savings, transparency
With SAP Concur Expense, QVARTZ has a uniform and globally transparent solution that reduces effort and costs. Automation relieves the burden on specialist departments like corporate finance, and the digitisation of processes ensures that they now run almost paper-free. In addition to the savings, SAP Concur Expense is exceptionally user-friendly and easy to use – whether on a mobile device or desktop. Employees expense straight away digitally, and with OCR technology and Machine Learning receipts no longer go missing and the individual amounts can be read quickly and easily in an automated process. "The decisive factors for us were the short implementation time and the ability to cover complex and country-specific regulations and guidelines with one solution," says Rikke Hansen, Chief Accountant at QVARTZ.
Together with the QVARTZ project team, KPS ensured a successful implementation due to documented best practice Travel & Expense business processes, valuable knowledge of organisational hurdles to expect and deep insight into SAP Concur capabilities and restrictions.
"KPS helped us understand the process with the SAP Concur Implementation team in Prague with the initial implementation for Denmark, and we appreciate KPS´s high experience and knowledge about SAP Concur Expense. The team responded immediately to every request and implemented the project very professionally."